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Administrative Assistant
Are you looking for a flexible job with competitive pay? Look no further! Partners in Design Architects is currently seeking an outstanding candidate for a new, part-time Administrative Assistant/Receptionist position on our team. This position is based in our Riverwoods, IL office and will offer a flexible schedule (16-24 hours total, between 8:00 a.m. - 5:00 p.m. M-F, 2-5 days a week).
Partners in Design Architects is a premier architectural design firm serving primarily southern Wisconsin and northern Illinois. Our 30+ years of success is the result of building solid relationships with our clients and delivering exceptional customer service. In partnership with our clients, consultants, and design team members, we strive to facilitate a positive building experience while leading a collaborative design process and maintaining a clear project vision for all. We believe aesthetics, function, comfort, energy efficiency and environmental stewardship all play an important role in creating successful architectural solutions for each project.
We offer competitive compensation, a flexible schedule, and an office location near I-94 for commuting convenience.
Responsibilities:
- Provide administrative support to Principal and remainder of staff
- Client invoicing
- Answer and direct phone calls
- Prepare, edit and proofread internal/external documents
- Maintain and update contact lists
- Maintain filing system
- Receive, sort and distribute mail and packages
- Provide general support to visitors
- Coordinate staff lunch and learns
- Fill out lien waivers with direction of Principal
- Other duties as assigned
Qualifications:
- High school diploma or equivalent
- 1-3 years of administrative experience; professional setting preferred
- Proficient in Microsoft Office products
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Strong attention to detail
- Illinois Notary Public or willingness and ability to become oneMore information on Partners in Design Architects is available on our website, pidarchitects.com
